A variety of fixed assets inventory methods to deal with the year-end large inventory of fixed assets

Fixed assets Inventory can be called most financial people 、IT personnel 、 One of the most difficult jobs for administrative staff . It is easier for enterprises with less fixed assets to count , However, for large enterprises with a large number of fixed assets , The inventory taking process is extremely bumpy .

Fixed assets inventory mainly refers to the physical inventory of fixed assets actually owned by a company from the perspective of physical management , And check the accounts with the fixed assets , Determine inventory gain 、 Inventory loss 、 Damage 、 Scrap, etc . Check the account and the actual through the physical inventory of fixed assets , So as to truly reflect the actual quantity and distribution , Master the actual operation of fixed assets . If there is an inventory gain or loss , Find out what the reason is .

The purpose of the inventory ： Fixed assets counting and inventory is mainly conducted by checking the quantity and status of physical fixed assets , So as to truly reflect the actual quantity 、 Distribution of status and storage location . If there is any inventory gain or loss, it should also be recorded and reflected in the inventory report , It is necessary to find out the cause later . The contents of fixed assets inventory include ：1） Accounts of fixed assets 、 card 、 matter 、 Users 、 Whether the storage location is consistent . Is there any loss 、 Damage 、 To borrow 、 Call out 、 Export sales, etc .2） Whether the fixed assets are in good condition , Is there any phenomenon such as disassembly .3） Equipment maintenance , Whether the maintenance and repair of equipment are timely , Whether there is any situation that the operation is affected by untimely maintenance .4） Whether the quantity of fixed assets is consistent with the accounts , Check the real-time quantity of inventory .5） Whether the increase and decrease of fixed assets have gone through the process in time , Whether the depreciation accrual is correct .

The time period of counting ： Different from cash flow , Fixed assets are non monetary assets belonging to an enterprise , Because it has high value , Long service life 、 The places of use are scattered 、 It is difficult to manage , It determines the necessity and difficulty of the inventory work . But because of depreciation and unnatural damage , The inventory of fixed assets is not done once and for all . Generally speaking , The counting cycle of fixed assets can be divided into ： quarter , Half a year , year .

The year-end market of fixed assets ：

Get into 11 After the month of , All enterprises have successively ushered in the year-end fixed assets market . Let's take a look at the fixed asset managers of various enterprises 、 Administrative staff 、 financial staff 、IT How do people count fixed assets . It's time to show off ~

1) use EXCEL Manually count the forms

Manually write a label for each fixed asset , Then print out the fixed assets information table , Then take a stack of forms to check and count the status of fixed assets one by one . If there is a problem with the fixed assets , Record it on a paper form . Later, the change information of fixed assets will be transcribed into a spreadsheet . This counts as the end of an inventory cycle . Then compare with the fixed assets in the previous period , Finally, make manual statistics on fixed assets , Then sort out a fixed assets inventory report and submit it to the leaders . at present , This method is applicable to small and medium-sized enterprises that have not introduced the fixed assets management system . Relatively inefficient , The accuracy is average . The final inventory results are often consistent with the accounts and the facts , Inconsistent accounts .

2)PDA Or the mobile phone scans the QR code to check

at present , Most enterprises have adopted QR code or bar code to manage fixed assets , This is not only efficient , And it's not easy to make mistakes . In this fixed asset management model has been adopted by more and more enterprises . The enterprise fixed assets administrator imports the fixed assets information into the easy-to-use fixed assets management system in batches , Label that can generate QR code or barcode . Then create the count sheet , Can be found in PDA Or cell phones APP Log in to the system and start code scanning . Scan the barcode or QR code of each fixed asset one by one , If some attributes of fixed assets are found at this time , For example, the storage location has changed , It can be directly on the mobile phone APP Save after direct input . When the inventory check is completed , Submit directly , The inventory results will be synchronized to the cloud . It can be checked by multiple people at the same time , Last PC The end can summarize the counting data , Finally, the system automatically generates a counting report . Inventory loss 、 The inventory profit is clear at a glance .

3)RFID Take a walk to check a large number of fixed assets

Easy point and easy to move fixed assets management system By binding each fixed asset to a RFID label , Purchase from fixed 、 Put in storage 、 Collect 、 Withdrawal 、 To borrow 、 The return 、 change 、 maintenance 、 Maintenance 、 Closed loop management of the whole life cycle of scrap . When printing labels , You can use RFID Label printer , take RFID Two dimensional code information is printed on the label surface . such , There is a double counting method . Sure APP Scan QR code to count , It can also be held by hand RFID The terminal carries out chip inventory for remote identification label . Hundreds of fixed assets can be counted every second , The recognition distance can reach 6 rice . For some enterprises with large fixed assets , Undoubtedly, it improves the efficiency of inventory taking .