Summary of common working methods (7S, SWOT analysis, PDCA cycle, smart principle, 6w2h, time management, WBS, 28 principles)

One 、SWOT analysis

Strengths： advantage

Weaknesses： Inferiority

Opportunities： The opportunity to

Threats： threat

significance

Help you grasp the whole situation clearly , Analyze your strengths and weaknesses in resources , Take advantage of the opportunities provided by the environment , Guard against possible risks and threats , It's very important for our success .

Two 、PDCA Circular rules

Plan： Set goals and plans ;

Do： Mission launch , Organize the implementation of ;

Check： Check the key points in the process and the final results ;

Action： Correction of deviation , Standardize the results , And set new goals , Plan for the next round .

significance

Every job , It's all one PDCA loop , All need to plan 、 The implementation of 、 Examination result , And further improve , At the same time go to the next cycle , Only in the gradual improvement that accumulates over time , Then there may be a qualitative leap , It's possible to perfect every job , Perfect your life .

3、 ... and 、6W2H Law

What： The content of the work and the goal achieved ;

Why： The reason for doing this work ;

Who： The specific people involved in the work , And the person in charge ;

When： At what time 、 When to work ;

Where： Where the work happened ;

Which： Which way or way ;

How： In what way ;

Howmuch： How much does it cost ？

significance

Any work should be done from 6W2H Think about , It helps to organize our thinking , Put an end to blindness . We should also use 6W2H, It can save time for writing and reading reports .

 

Four 、SMART principle

Specific Concrete ;

Measurable Measurable ;

Attainable Accessible ;

Relevant dependent ;

Timebased The time of the ;

significance

When people set work goals or task goals , Think about goals and plans SMART " . Only with SMART A good plan can be implemented , Only in this way can we guide and guarantee the realization of the plan .

 

Some explain this principle in this way ：

S For concrete (Specific), It means that the performance appraisal should be focused on specific work indicators , You can't generalize ;

M For measurable (Measurable), Performance indicators are quantitative or behavioral , Verify that the data or information of these performance indicators are available ;

A Represents realizable (Attainable), Performance indicators can be achieved with effort , Avoid setting too high or too low a goal ;

R For reality (realistic), Performance indicators are real , Can prove and observe ;

T On behalf of time limit (timebound), Focus on specific deadlines for performance indicators .

5、 ... and 、 time management ： Important and urgent

A、 Important and urgent

Emergency 、 Urgent questions 、 Deadline work 、 You don't do it, and no one else can

B、 Important but not urgent

preparation 、 Preventive measures 、 Clarification of values 、 plan 、 Building relationships 、 Real re creation 、 Improve your ability

C、 Urgency doesn't matter

Things that cause interference 、 Telephone ; letters 、 The report ; meeting ; A lot of urgent things to be done in Meijie ; Something that meets the expectations of others

D、 It's not important. It's not urgent

Busy and trivial things 、 Advertising letters 、 Telephone 、 Evasive activities 、 Waiting time

Plan well , Prevention （B）, So as to reduce the probability of being a firefighter （A）; Plan to do things in a fixed time （C）, Don't waste your life （D）.

【 significance 】： Priority order = Importance * Urgency , In scheduling , You should weigh the priorities of things , Learn to learn “ play the piano ”. Be forward-looking in your work , Nip in the bud , If you're always busy fighting fires , That will make our work always passive .

 

6、 ... and 、 Task decomposition [WBS]

WBS English full name Work Breaddown Structure, That is, the work task decomposition method .WBS Decomposition follows rules ： The goal is -> Mission -> Work -> Activities .

• WBS The principle of decomposition ： The objective of the subject is gradually refined and decomposed , The lowest level of task activity can be directly assigned to individuals ; In principle, each task should be decomposed until it can't be subdivided .
• WBS The method of decomposition ： Full communication from the top down and from the bottom up ; One to one communication ; Group discussion .
• WBS The standard of decomposition ： The activity structure after decomposition is clear ; Logically, it forms a big activity ; Integrating all the key factors , Include interim milestones and monitoring points ; All activities are clearly defined .

【 significance 】： Learn to break down tasks , It's only by breaking down the task in enough detail , Only then can you know , You can work in an orderly way , You can plan your schedule .

 

7、 ... and 、 This principle

Barrett's law ：“ The total result is 80% It's from the total time consumed 20% Formed by ”. By the way “ How important ” The principle of prioritizing business is based on “ The important few and the trivial many ” Based on the principle of .

Illustrate with examples ：

80% Our sales are derived from 20% Customers ;

80% The call is from 20% Friend, ;

80% Of the total output comes from 20% Products ;

80% Our wealth is concentrated in 20% In the hands of ;

The total result is 80% It's from the total time consumed 20% Formed by ！

• 80% People do things ;20% People do business ;
• 80% People are poor ;20% People are rich ;
• 80% People sell time ;20% People buy time ;
• 80% People like shopping ;20% People like to invest ;
• 80% People like to think about it ;20% People have goals ;
• 80% People change people ;20% People change themselves ;
• 80% People care about the present ;20% I'm looking forward to the future ;
• 80% People are at the mercy of others ;20% People who dominate others ;
• 80% People who miss opportunities ;20% People who take advantage of opportunities ;
• 80% People criticize and abuse ;20% People encourage and praise ;
• 80% People looking for a good job ;20% I'm looking for a good employee ;
• 80% People are negative thinkers ;20% People who think positively ;
• 80% People act according to their own wishes ;20% People who follow successful experience ;
• 80% People are looking for questions in the answers ;20% People are looking for answers to questions ;
• 80% Most people make money from below the neck ;20% People make money with their necks up ;
• 80% What people do today will be done tomorrow ;20% What people do tomorrow today ;
• 80% People are influenced by people who fail ;20% People are influenced by successful people ;
• 80% The impact of previous failures ;20% Most people believe that they will succeed in the future ;
• 80% People don't want to do simple things ;20% People repeat simple things ;
• 80% People think knowledge is power ;20% People think that actions have results ;
• 80% The people who control the world 20% The wealth of ;20% The people who control the world 80% The wealth of ;
• 80% People think I'll do whatever I want if I have money ;20% People think that if I do what I do, I will have money .

 

8、 ... and 、 Gravel problem analysis

• Problem definition ： Clarify the problem itself and the purpose of its solution , And follow 6W2H The principle crystallizes the problem description ;
• Problem decomposition ： The process of decomposing complex and huge problems into many subproblems one by one ; follow “ Completely exhausted , Are independent of each other ” Principles ;
• Cause analysis ： By structuring 、 Systematic induction method , Gradually find the root cause of the problem ; Make an in-depth analysis of every possible hypothesis , Implement it to specific people 、 equipment 、 materiel 、 Time 、 Capital and other factors ;
• Scheme screening ： Try to find as many alternatives as possible , And evaluate various alternatives , Seek the best solution by using limited resources ;
• Plan promotion ： After selecting the appropriate scheme , Develop appropriate promotion strategies , Make preparations before implementation , Establish process monitoring and feedback mechanism , Guard against risks ;
• Effect evaluation ： Implementation of the plan , Objective evaluation of the process and results of achieving goals ;
• The results are consolidated ： Lessons learned , Summarize and precipitate experience through standardization , Keep improving , Realization PDCA loop .

Nine 、7S The rules

1.1 implement 7S Purpose

• Improve people's quality , Optimize the human environment
• Pursue low cost 、 High efficiency and high quality
• Eliminate waste , Maximize enterprise profits

1.2 7S The concept of

• Arrangement （SEIRI）： Distinguish between what you want and what you don't want , Remove unnecessary things ;
• rectify （SEITON）： Quantify what you need 、 location , Carry out scientific 、 Reasonable layout and storage , And effective identification ;
• Clean （SEISO）： Clean up the workplace , Repair the equipment immediately when it is abnormal , Get it back to normal ;
• clean （SETKETSU）： Yes, front 3S Persistence and deepening , Put the front 3 Standardize this activity 、 Be institutionalized , Habitual thieves implement and maintain success ;
• Accomplishment （SHITSUKE）： Stick to and develop good habits ;
• Security （SAFETY）： No personal injury , The environment is not dangerous , Prevent accidents ;
• save （SAVE）： Right time 、 Space 、 Reasonable utilization of resources , To maximize their effectiveness , So as to create an efficient , A workplace that makes the best use of everything .